Xero approval workflows and custom fields: what's missing and what it costs
Xero bill approval is one status change, and contacts take no custom fields. What that means for a finance policy, and the four ways groups work around it.
19 Sept 2026
Guides
Straight answers to the questions that come up when accounts payable and procurement have to work across several Xero organisations at once.
How to approve bills across multiple Xero organisations
Xero keeps one organisation open at a time by design, so group approvals need a layer above it. What native approval does, and what the options cost.
7 Sept 2026
What it actually costs to run twenty companies on Xero
Xero prices per organisation with no volume discount, and Australia lost the multi-org discount in July 2026. The maths, and the costs beyond licensing.
7 Sept 2026
How to handle intercompany recharges in a Xero group
Recharge shared costs with an invoice, not a journal, on a documented allocation basis — and reconcile the mirrored balances monthly, not at year end.
7 Sept 2026
Comparisons
APBuddy vs ApprovalMax for multi-entity Xero groups
ApprovalMax charges per Xero organisation; APBuddy Group includes fifteen entities, then $39/month each. Where the costs cross, and when ApprovalMax wins.